STAY 2 PLAY
Travel Policy - Frequently Asked Questions
Why Do We Need This Travel Policy? First and foremost, people want an affordable hotel rate.
Our travel partner; Sarec Sports Travel negotiated Group room rates and provides multiple hotel brands for each of our tournaments. Sarec Sports Travel provides their “Low Room Rate Guarantee” to all Champions teams! In addition, we understand that each coach wants his or her team to stay together in one hotel. We also know that when running a tournament that requires housing teams at hotels, double/double rooms are the most popularly requested accommodations for families and for groups of athletes traveling together. Our tournament housing service has worked to create blocks of double/double rooms in hotels convenient to the tournament location. These blocks of rooms will be divided up for different teams.
Can my team get a better rate from an Internet travel site?
Teams are not allowed to use 3rd party travel booking sites to compete in a Champions Tournament. With Sarec’s “Low Rate Guarantee” It is unlikely that you will be able to get a better rate; however, if you find a lower rate, contact Sarec Sports Travel at (888) 318-1376 and our agents will assist in matching the rate, once confirmed.
If I book rooms for my team separately, what happens?
Once your Team is Registered to compete in our tournament, please calculate the travel distance. If your team is traveling in more than 75 miles then you must use our Travel Partner. All tournaments will be an audit for hotel rooming lists for violations.
Our team is already based in the city; in fact, all our team members live here. We won’t have to stay in a hotel, will we?
No, absolutely not. If your team resides in the city or if it is located at a distance that would allow you to drive back and forth, your participation in this program will be waived. Please be advised that the designated distance for driving is 75+ miles; if your team is located further from the tournament than that, you will be subject to the Stay-to-Play policy. Note: In order to receive a waiver, you will have to contact the Director’s office, Justin Arsenault, directly. You must do this 30 Days prior to the tournament start date.
One of my team members has told me he has a relative living in the area, and he and his family would like to stay with that person.
Please contact the Director’s office, Justin Arsenault, to discuss the possibility of a waiver in such circumstances. Or contact; firstname.lastname@example.org
How does the process work?
The Team Manager/designated coach or team parent of each team needs to contact Sarec Sports Travel at (888) 318-1376 or by email at or simply log onto the Tournament Travel Booking Site located on the Tournament Information Page at . Teams have a choice to Set up a TEAM Block of Rooms or they can instruct and direct their team families to the tournament specific Hotel Booking Site to set up their reservation. Note: It is essential that only one person from each team is designated as the Travel Contact. This avoids the confusion of several individuals within each team trying to contact the housing service at once.
We already contacted a hotel near the tournament location and arranged for rooms for my team. Can I keep these reservations?
No, this is a violation of the Stay-to-Play policy. If you are the main Travel Contact for your team, you must call the housing service immediately to arrange for a room block. You will have to cancel the reservations you made previously. There should not be a fee to cancel.
How do I know the housing service won’t lose my reservations?
The housing service is a professionally licensed and bonded travel company years of experience in arranging for lodging and all travel for tournaments and other events. They are very well-respected in their field and are a trusted part of the sports travel industry.
How do I get started with Sarec Sports Travel?
First, call the (888) 318-1376 or email Sarec Sports Travel at . You will need to provide identifying information on your team and contact information for yourself as the liaison. SARec’s dedicated personnel will walk you through the process of getting your team’s reservation set up. We look forward to seeing you on the fields!